PRESIDENT....
Generally the President will preside
over the meetings. Coordinating the reporting of
information from the other club officers, sponsor,
and other persons. During "business"
meetings the President should call for discussion on
both old and new business and any other club project
committees that need discussion. The President should
make sure that each meeting has an agenda or at least
a direction in which to proceed.
VICE PRESIDENT
Basically, the Vice President fills in
for the President as needed. In an ideal situation
the Vice President should maintain an active role in
meeting and program preparation.
Other duties that could be shared with
the Vice President:
--- Secure meeting place for each meeting, ie:
reserve conference room at restaraunt
--- Advertise club & meetings - make and post
flyers on local bulletin boards, as well as Hallmark
store
--- Call on members to remind them of upcoming
meetings
SECRETARY
Now the Secretary usually has a pretty
tough job in my opinion. It's up to this position to
keep records on all the club's business. That
includes taking notes during each meeting, tabulating
and tracking votes and generally recording all things
that need to be recorded for the club. Some clubs
have the secretary keep track of the club membership
information, including submitting the roster each
year to Hallmark.
TREASURER
Money, money, money - this lucky (ha!)
person gets to collect dues, send out the notices for
dues, keep track of who's paid his/her dues, ...
well, you get the idea <g> and don't forget
this lucky individual also has to keep track of all
monies coming into the club, going out of the club,
charity monies, etc etc - Icky <g> okay, so I'm
not treasurer material.
OTHER CLUB OFFICIALS
Some clubs also choose to have some
additional help with all the duties involved in
running a club smoothly.
--- You might decide to have some one as
the official NEWSLETTER WRITER. Everyone likes to get
Hallmark newsletters, but often times it's just too
much for a current club officer to add that duty to
their load.
--- CLUB LIASON - One neat thing to do
if you can swing it, is to have someone from the
sponsor's store act as club liason. This is normally
a store employee who is a club member. They keep
their eyes peeled for anything that might be of
interest to the club and reports it to the club
members.
--- HISTORIAN - The CLUB HISTORIAN is in
charge of taking pictures at club events and keeping
track of club history. In 1998 Hallmark sent each
local club a scrapbook in which to keep club photos.
Hallmark also loves to see clubs submit photos of
club activities.
So you've got the
club started but don't know where to start? Here are some
suggestions and ideas to get you thinking and moving
ahead. Included below you'll find some thoughts and ideas
to get you going.